Bookkeeping for retail & restaurants

For Retail

Your margin lives in the details

Retail books go wrong in a predictable place: the gap between what you sold and what actually landed in the bank. POS batches settle a day or two late, card processors take their fees before deposit, and if you sell online, Shopify and Amazon payouts arrive netted against fees, refunds, and reserves — none of which match your sales reports on their own. We reconcile every channel back to its payout, so revenue, fees, and refunds each land where they belong.

Then there's the number that decides whether a shop survives: cost of goods. We keep inventory purchases and COGS separated from operating expenses so your monthly P&L shows your true gross margin — and whether it's drifting. Sales tax gets tracked by jurisdiction as you go, so filing is a report, not a reconstruction.

• Daily POS summaries recorded and reconciled to bank deposits — Square, Clover, Shopify POS, and more
• E-commerce payout reconciliation: Shopify, Amazon, and marketplace deposits netted correctly against fees and refunds
• Inventory purchases and COGS separated from overhead — real gross margin every month
• Merchant fees tracked as the expense they are, not lost inside deposits
• Sales tax tracked by jurisdiction, with filing available as an add-on

For Restaurants

Watch your prime cost, not just your register

Restaurant owners live and die by prime cost — food plus labor as a share of sales. Most restaurant books can't produce it, because daily sales arrive as one POS lump, tips get tangled into revenue, and vendor invoices pile up uncategorized. We record daily sales from your POS (Toast, Square, Clover) with tips split out as the liability they are, categorize food and beverage purchases so your food-cost percentage is real, and run your tipped payroll correctly on your QuickBooks Online Payroll subscription.

Texas restaurants also carry their own tax landscape — sales tax on prepared food and, for permit holders, mixed beverage taxes. Clean daily records keep those filings routine instead of frightening.

• Daily sales entries from your POS, reconciled to deposits
• Tips recorded as liabilities and paid out correctly through payroll
• Food & beverage purchases categorized for a true food-cost percentage
• Monthly prime-cost reporting — food + labor as a share of sales
• Tipped-employee payroll managed by a certified payroll professional
• Sales tax and Texas mixed-beverage filings kept routine with clean daily records

Registers ringing but books months behind? That's the most common retail and restaurant story there is. Start with a free file review — we scope the cleanup and quote it fixed before any work begins.

FAQ

Common questions from shops & restaurants

Do you reconcile our POS system?

Yes — that's the heart of retail and restaurant bookkeeping. We record your daily sales summaries from Square, Toast, Clover, Shopify, or whichever POS you run, and reconcile them against the actual bank deposits, with merchant fees, refunds, and tips each recorded in the right place. Your sales reports and your bank statement finally agree.

We sell in-store and online — can you handle both?

Yes. Multi-channel is normal now: a storefront POS plus Shopify or Amazon. Each channel gets reconciled to its own payouts, and sales tax is tracked by jurisdiction across all of them, so your monthly reports show the whole business — and each channel's contribution — in one place.