Certified QuickBooks Professionals
Clean books. Clear numbers.
Confident decisions.
Certified QuickBooks bookkeeping and managed payroll for small businesses. Loan-ready, CPA-ready books on your desk by the 15th of every month — and every payday run and filed on time — so you can focus on growing your business, not balancing it.
Serving Houston, Spring, The Woodlands, Conroe & Tomball — and businesses everywhere, virtually.
Credentialed & certified — your books in professional hands
Intuit QuickBooks Certification
Intuit Bookkeeping Certification
QuickBooks Online Payroll Certification
What We Do
Two services, one certified team
Take one or take both. Either way you get a certified QuickBooks professional, month-to-month, with no contracts and no onboarding fees.
Bookkeeping
Every transaction recorded, every account reconciled, and accurate financial reports on your desk by the 15th of each month.
- Bank & credit card reconciliations
- Accounts payable & receivable
- Monthly P&L, Balance Sheet & Cash Flow
Plans from $175/month
Learn About BookkeepingManaged Payroll
Every pay run, direct deposit, payroll tax filing, and W-2/1099 handled on QuickBooks Online Payroll by a certified payroll professional.
- Pay runs entered, reviewed & submitted
- Filings checked before they go out
- W-2 & 1099 preparation at year end
Plans from $75/month
Learn About PayrollPricing
Straightforward packages, no surprises
Bookkeeping plans first, managed payroll plans right below — pick what fits today and move up whenever your business does.
Month-to-monthNo contractsNo onboarding fees
Starter
$175/month
For businesses with 1–2 accounts and fewer than 100 transactions/month.
- Bank reconciliation
- Expense tracking
- Monthly financial reports
Most Popular
Growth
$325/month
Covers 3–5 accounts and 100–250 transactions/month.
- Everything in Starter
- Invoicing & bill pay
- Financial statements
- QuickBooks support
Pro
$550+/month
For complex needs, 6+ accounts, and high transaction volume — custom-scoped to your business.
- Everything in Growth
- Cash flow analysis & budgeting
- Tax-ready reports
- Custom reporting
Hourly rates available for special projects: $50–$75/hr.
Managed Payroll
We run your payroll end to end on your QuickBooks Online Payroll subscription — the software files your payroll taxes, and we handle everything else, backed by our QuickBooks Online Payroll Certification.
Essential — $75/month
Every pay run managed · Direct deposit administration · Filing review · W-2/1099 coordination
Standard — $125/month
Everything in Essential · PTO tracking · Contractor payments · Compliance monitoring
Requires your own QuickBooks Online Payroll subscription (from about $50/month). Already on another payroll platform? We'll migrate you as part of setup.
Add-On Services
- Sales tax filingfrom $50/month
- 1099 contractor management$50/form · $250 minimum
- Quarterly financial review$250/session
- New business setupfrom $250 ($500 with payroll & sales tax setup)
New business setup is a one-time project for businesses starting from scratch: company file, chart of accounts, bank feeds, and, on the $500 option, payroll and sales tax registrations. Onboarding an existing business onto any monthly plan is free.
Behind on Your Books?
Let us bring clarity to your books
Months behind or never started, we'll get your records accurate, organized, and up to date. It begins with a free file review and a fixed quote before any work starts.
See How Cleanup WorksGetting Started Is Simple
Four steps to balanced books
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1
Tell us about your business
Fill out our brief intake form so we can learn about your business and bookkeeping needs.
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2
We review
Our team carefully reviews your submission within 1–2 business days.
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3
Connect your books
You'll receive next steps, including how to securely invite us to your QuickBooks Online account. Not on QuickBooks yet? We'll guide you through sharing your last three months of statements.
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4
Get your quote & go
We send a customized quote with clear instructions to begin your cleanup or bookkeeping service.
About Pay Balance Pro
Meet Joyce Nillen
Pay Balance Pro is led by Joyce Nillen, a certified QuickBooks professional holding the Intuit QuickBooks Certification (Level 1), Intuit Bookkeeping Certification, and QuickBooks Online Payroll Certification.
Think of us as your behind-the-scenes number ninjas — full-service, fully-certified bookkeeping and payroll that feels like an extension of your team, minus the overhead. Whether you're picking up the pieces or building from scratch, we jump in with expert support, smart systems, and a whole lot of financial clarity.
Our mission: to be the go-to bookkeeping and payroll service for businesses that want accurate, efficient, and honest support. We treat our clients and team with respect, and we work hard to make managing your finances easier, clearer, and stress-free.
FAQ
Questions, answered
Do you only work with businesses near Houston?
No — Pay Balance Pro is a fully virtual firm. We're rooted in the Houston area (Houston, Spring, The Woodlands, Conroe, Tomball) and many of our clients are local, but everything runs securely through QuickBooks Online, so we serve businesses anywhere in the United States exactly the same way.
Do you offer payroll on its own, or only with bookkeeping?
Both. Managed Payroll works as a standalone service or alongside any bookkeeping plan. Either way it runs on your own QuickBooks Online Payroll subscription, handled by a QuickBooks Online Payroll Certified professional, so your pay runs, tax filings, and year-end forms are covered.
What do I need to have ready to get started?
Not much. If you're already on QuickBooks Online, you'll invite us to your file as an accountant user and we take it from there. If you're not, we'll walk you through sharing your last three months of bank and credit card statements. For payroll, we'll need your current employee list and, if you're switching providers, access to your existing payroll account so we can migrate year-to-date figures.
How long does it take to get set up?
We review your intake within 1–2 business days and send a quote with clear next steps. Once you approve, most businesses are connected and running within the first week, and your first monthly reports arrive on the normal cycle by the 15th of the following month. Payroll is timed so your next scheduled pay run happens with us, on time.
Are there any setup or onboarding fees?
No. Starting a monthly bookkeeping or payroll plan has no setup charge, and switching from another bookkeeper or payroll provider is included. The only exception is a brand-new business starting from scratch, where building the QuickBooks file and handling registrations is a one-time project priced separately under our new business setup add-on.
Can I change plans or cancel?
Yes. Every plan is month-to-month with no contract, so you can move up or down as your business changes, add or drop payroll, or cancel with notice before your next billing cycle. Your QuickBooks file and all of your data stay yours either way.
Who has access to my financial data?
You do. Your QuickBooks Online account stays in your name, and we work inside it as an invited accountant user, so you can see everything we do and remove our access at any time. We never store your bank logins, and bank feeds connect through Intuit's secure connection, not through us.
Looking for more? See bookkeeping questions or payroll questions.
Book a Consultation
Ready for clean, clear books?
Tell us a little about your business and we'll respond within 1–2 business days with your next steps.
Prefer email or phone?